How to follow IEEE Format for your paper?

Here is the post I promised you. I have listed in detail about each and every step of the preparation process. These are the IEEE Standard format for presenting a paper. Please take time and read the entire post, as this format matters a lot than the content in your paper. The IEEE format acts as the interface for all the hard-work you have done researching on your topic. This was the format I used to taste success while submitting a paper to some international conferences or other paper presentation competitions. Read on!!


And well, here goes the entire manuscript of the format.

Author Guidelines for 8.5×11-inch Proceedings Manuscripts

Author(s) Name(s)
Author Affiliation(s)


The abstract is to be in fully-justified italicized text, at the top of the left-hand column as it is here, below the author information. Use the word “Abstract” as the title, in 12-point Times, boldface type, centered relative to the column, initially capitalized. The abstract is to be in 10-point, single-spaced type, and may be up to 3 in. (7.62 cm) long. Leave two blank lines after the abstract, then begin the main text. All manuscripts must be in English.

1. Introduction

These guidelines include complete descriptions of the fonts, spacing, and related information for producing your proceedings manuscripts.
Please note that your paper should normally be limited to six pages. A maximum of two additional pages can be used subject to a charge of $100/page.

2. Formatting your paper

All printed material, including text, illustrations, and charts, must be kept within a print area of 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Do not write or print anything outside the print area. All text must be in a two-column format. Columns are to be 3-1/4 inches (8.25 cm) wide, with a 5/16 inch (0.8 cm) space between them. Text must be fully justified.

3. Main title

The main title (on the first page) should begin 1-3/8 inches (3.49 cm) from the top edge of the page, centered, and in Times 14-point, boldface type. Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word). Leave two blank lines after the title.

4. Author name(s) and affiliation(s)

Author names and affiliations are to be centered beneath the title and printed in Times 12-point, non-boldface type. Multiple authors may be shown in a two- or three-column format, with their affiliations below their respective names. Affiliations are centered below each author name, italicized, not bold. Include e-mail addresses if possible. Follow the author information by two blank lines before main text.

5. Second and following pages

The second and following pages should begin 1.0 inch (2.54 cm) from the top edge. On all pages, the bottom margin should be 1-1/8 inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the bottom edge of the page. ‘

6. Type-style and fonts

Wherever Times is specified, Times Roman, or New Times Roman may be used. If neither is available on your word processor, please use the font closest in appearance to Times that you have access to. Please avoid using bit-mapped fonts if possible. True-Type 1 fonts are preferred.

7. Main text

Type your main text in 10-point Times, single-spaced. Do not use double-spacing. All paragraphs should be indented 1 pica (approximately 1/6- or 0.17-inch or 0.422 cm). Be sure your text is fully justified—that is, flush left and flush right. Please do not place any additional blank lines between paragraphs.
Figure and table captions should be 10-point Helvetica (or a similar sans-serif font), boldface. Callouts should be 9-point Helvetica, non-boldface. Initially capitalize only the first word of each figure caption and table title. Figures and tables must be numbered separately. For example: “Figure 1. Database contexts”, “Table 1. Input data”. Figure captions are to be below the figures. Table titles are to be centered above the tables.

8. First-order headings

For example, “1. Introduction”, should be Times 12-point boldface, initially capitalized, flush left, with one blank line before, and one blank line after. Use a period (“.”) after the heading number, not a colon.

8.1. Second-order headings

As in this heading, they should be Times 11-point boldface, initially capitalized, flush left, with one blank line before, and one after.

8.1.1. Third-order headings. Third-order headings, as in this paragraph, are discouraged. However, if you must use them, use 10-point Times, boldface, initially capitalized, flush left, preceded by one blank line, followed by a period and your text on the same line.

9. Printing your paper

Print your properly-formatted text on high-quality, 8.5 x 11-inch white printer paper. A4 paper is also acceptable, but please leave the extra 0.5 inch (1.27 cm) at the BOTTOM of the page. If the last page of your paper is only partially filled, arrange the columns so that they are evenly balanced if possible, rather than having one long column.

10. Page numbering

Number your pages lightly, in pencil, on the upper right-hand corners of the BACKS of the pages (for example, 1/6, 2/6; or 1 of 6, 2 of 6; and so forth). Please do NOT write on the fronts of the pages, nor on the lower halves of the backs of the pages. Do not automatically paginate your pages. Note that unnumbered pages that get out of order can be very difficult to put back in order!

11. Illustrations, graphs, and photographs

All graphics should be centered. Your artwork must be in place in the article (preferably printed as part of the text rather than pasted up). If you are using photographs and are able to have halftones made at a print shop, use a 100- or 110-line screen. If you must use photos, they must be pasted onto your manuscript. Use rubber cement to affix the halftones or photos in place. Black and white, clear, glossy-finish photos are preferable to color. Supply the best quality photographs and illustrations possible. Penciled lines and very fine lines do not reproduce well. Remember, the quality of the book cannot be better than the originals provided. Do not use tape on your pages!

11.1. Color images in proceedings

The use of color on interior pages (that is, pages other than the cover of the proceedings) is prohibitively expensive. Interior pages may be published in color only when it is specifically requested and budgeted for by the authors. DO NOT SUBMIT COLOR IMAGES IN YOUR PAPER UNLESS SPECIFICALLY INSTRUCTED TO DO SO.

11.2. Symbols

If your word processor or typewriter cannot produce Greek letters, mathematical symbols, or other graphical elements, please use pressure-sensitive (self-adhesive) rub-on symbols or letters (available in most stationery stores, art stores, or graphics shops).

11.3. Footnotes

Use footnotes sparingly (or not at all!) and place them at the bottom of the column on the page on which they are referenced. Use Times 8-point type, single-spaced. To help your readers, avoid using footnotes altogether and include necessary peripheral observations in the text (within parentheses, if you prefer, as in this sentence).

12. References

List and number all bibliographical references in 9-point Times, single-spaced, at the end of your paper. When referenced in the text, enclose the citation number in square brackets, for example

Where appropriate, include the name(s) of editors of referenced books.

[1] A.B. Smith, C.D. Jones, and E.F. Roberts, “Article Title”, Journal, Publisher, Location, Date, pp. 1-10.

[2] Jones, C.D., A.B. Smith, and E.F. Roberts, Book Title, Publisher, Location, Date.

13. Copyright forms and reprint orders

You must include your signed copyright release form that will be available in Author’s Package when you submit your finished paper. We MUST have this form before your paper can be published in the proceedings.

I am sure that I you will be the winner of the event!!! All the best!!

Hard Work = Reward, Pleasure, Happiness, Confidence,……….

I have posted a screen shot of my Conference paper below. This is how your abstract should look like.

My Paper

All The best!!!

  • Hi, very nice post. I have been wonder’n bout this issue,so thanks for posting

    • Thanks 🙂 !! And remember, encouragements keep a person climb up in life!! 🙂

    • Thanks Kelly! Please do feel free to drop your doubts. Would love to help you all as much as possible! 🙂

  • Hi, interest post. I’ll write you later about few questions!

  • JaneRadriges :

    Hi, interest post. I’ll write you later about few questions!

    Thank you Jane!! Please post all your queries in the comments section, so that your queries and my replies help some people !! 🙂

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  • Akhil Kumar

    Hello Karthik

    I am participating in TCS paper presentation contest. Firstly they have asked to submit a abstract(350 words) on the given topic. Then they will shortlist after that u have to present your paper. Can u please email me your conference paper to me so that so it will be a bit easy for me to present paper. And power point presentation of the paper should be same as paper ot it could be different.

    Please reply

    • Hi,
      I would be glad to help you! But the thing is, my paper is under research, and I’m not supposed to let that paper out to anyone unless the formalities are done! Please do let me know the name of the competition, so that I can have a better idea about the contest and help you out step by step to your success!

  • Akhil Kumar

    thanx for your reply.

    This is TCS paper contest only for offered Studenrs of 2009 only. In the first step I have to submit only Abstract. So I want the format of abstract only right now. How should I write abstract(format) please give details.

  • Pingback: Tweets that mention IEEE Standard format to present a paper (In detail) | Karthik.K's Random Thoughts! --

  • vaibhav

    its very helpfull to me in my white paper presentation….

  • vaibhav

    its very helpfull to me in my white paper presentation….

  • Maybe you could change the page subject title IEEE Standard format to present a paper (In detail) | Karthik.K's Online Space! to something more suited for your blog post you create. I loved the blog post nevertheless.

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